NCBI Outreach Events Frequently Asked Questions

Will more events be added to the schedule?
Yes, we will add more events throughout the year. Please keep an eye on our Outreach Events and social media pages for more information.

When are applications to participate in a workshop available?
The register button will be activated to take you to the application form at least 6 weeks before the scheduled event.

When will I know if I am accepted for a workshop?
Accepted applicants will be notified 2 weeks before the event date.

Why are spots for some events capped or limited? 
Our events are designed for participant interaction and hands-on experience. To make sure that every participant has the best possible educational experience, the number of spots is capped based on technical and curricular limitations.

How do you decide who is accepted?
These events are designed for education, training, and participation of researchers and educators at various career stages. We include participants who have the appropriate subject matter background and technical experience for a specific event. We also include those who have the highest likelihood of using the event content to support their work.

What is the time of the workshop?
Each of our workshops begins at 1:00pm US Eastern Time (ET). Sometimes this is designated as 1:00pm in Washington DC or New York. To figure out what time the workshop would start in your local area, please consider using a time zone converter to decide if you can reasonably attend.

I missed or was not able to sign up for an event, what can I do?
On our Outreach Events page, we list past NCBI webinars, workshops, codeathons, and other outreach activities. Information about past events as well as materials provided at that time are available for you to access on the event page of interest.

What type of equipment do I need?
Our webinars, workshops and codeathons require you to have stable internet connection with a modern computer, and an updated web browser.  Most of our events will be run using the video conferencing platform GoToWebinar. For some tips about this platform, please refer to GoToWebinar Support Documents.  Some of our events will be run using Zoom. For some tips about this platform, please refer to Zoom’s Support Center.

Our workshops are intended to provide hands-on experience for participants, so we encourage you to follow along with guided demos and try out active-learning exercises during the event. While many users are comfortable shifting between the presentation on the video conferencing platform and exercises using the live NCBI website on a single screen, some people have suggested that having access to two screens when participating in the event is easier for them to fully participate. If you only have access to one computer monitor, viewing the presentation on a tablet or phone while using your laptop or desktop computer for the hands-on exercises can be helpful.